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Manage SharePoint/ Teams Permissions

On 09/09/2024

How to manage SharePoint / Teams permissions

In every Teams, in background there is a SharePoint site.

How to access SharePoint associated with Teams

Browse your Teams files

1.Clic on “Files” tab
2.Clic on three bullets
3.Select “Open in SharePoint”
01 accestoteams 1
Access SharePoint site permission management
1.Clic on SharePoint « Settings » icon
2.Click on « Site permissions » link
3.Click « advanced permissions settings »
02 linkpermissions

 

 

03 access permissions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Check user / Office 365 group permission

On SharePoint site advanced permissions page you can check user / Office 365 group permissions

04 checkpermissions

 

 

 

 

 

 

 

 

 

 

 

 

 

 

SharePoint standard defaults groups

On SharePoint Site creation, by default 3 groups are created

1.Owners
1.Full control permission
2.Member
1.Read / Write permission
3.Read
1.Read permission
 

By default, all content on the SharePoint site inherits permissions from the parent SharePoint site.

Allow only a few members or group for a folder

You can set specific permissions in SharePoint / Teams for :

•Document library
•Sub site
•SharePoint list
•Folder
•Document
 

For each person / groups, you can set permission level :

•Full control
•Read / write
•Read / write / but not delete
•Read

 

Allow only a few members or group for a folder

1.Clic on three bullets on target folder
2.Clic “Manage access”
3.Clic three bullets
4.Clic “Advanced settings”

04 checkpermissions

 

 

 

 

 

 

 

 

 

 

 

 

 

By defaut the folder inherits parent folder or library permission, to break permissions and apply new ones :

1.Clic « Stop inheriting permissions »
2.Select available groups / users (to remove them or edit their permissions)
3.Remove user / group
4.Edit user / group permission (for read => read write per exemple)
5.Grant permission to a new user or group
6.Re inherite permissions (reset) from parent folder or document library
7.Check specifc user ou group permissions

 

06 delepermissions

 

 

 

 

 

 

 

 

 

 

Create specific permissions (Read / write but not delete)

By default in SharePoint we have 5 permissions levels

You can clic on default permission level to affine them but

 it’s not a good practice

.

To add a new permission level (in site permissions)

1.Clic permissions levels
2.Clic “Add a Permission level”
3.Name your permission
4.Check you required permissions
1.But uncheck “delete items”

 

07 permissionslevels

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Share / give permission to external user

Sharing with external users governance is managed at Tenant level

By default a Teams “private channel” cannot be Shared with externals users / domain 

With public site or channel, your can Share your SharePoint site :

1.Clic on site settings icon
2.Clic on “Site permissions” link
3.Clic on “Add members”
4.Select “Share site only”
5.Type user mail
6.Select the user and define his permission (Read, Edit or full control)
7.Clic on Add button

 

08 shareexternal

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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